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self storage tips

Making Your Office Move Less Stressful

We all know that moving is stressful and that is just as true if you are moving office as if you are moving house. Sometimes an office move is even more stressful than moving house because you have to try and keep the business running smoothly during the transition period. If you own a small business with few staff this can be a real headache as you likely can’t afford to bring in a 5-star office removal company so you will be doing much of the packing your self and maybe even some of the moving and heavy lifting.

So here are some tips from the small business experts at problogineer.com to try and make your office move less stressful – they won’t remove the stress entirely but they will help you to cope more easily in the lead-up to the move and on moving day by helping your prepare well in advance.

Relocating a small business to new premises will affect everyone in the company – sure it is exciting, especially if you are growing a small business and doing well and you are moving to better premises in a better location. But the excitement will not eliminate the stress – it will probably just add to it as their is the anxiety of taking that step up not just for the owner who has the financial (and maybe reputational risk) but also for the employees who may be wondering whether the company they enjoy working for will be the same again as it grows and develops.

Everyone from the owners, directors, managers, web designers, seo experts and all other employees will need to get involved in the relocation of the business. It may be just to pack up their own desk or it may be essential work such as setting up new servers and computer equipment at the new place for a seamless switch over. It may be project managing the move so that everyone knows what their roles and responsibilities and so that everything happens at the right time.

Whatever your responsibility during the run up to the move and on the day, try and do everything that can be done in advance as soon as possible if you want to reduce the number of last minute jobs and keep calm on moving day.

Advance Tasks

  1. Get recommendations from office removal companies – you may have to do the packing yourself to keep costs down but the physical lifting and moving should need to be done professionally for health and safety reasons. Referrals are one of the best ways to find a reputable removal company – if you don’t know anyone who has done an office move recently check out online reviews of local removal companies.
  2. Get quotes from at least 3 removal companies making sure that each quote covers the same level of service so that you can accurately compare quotes.
  3. Measure doorways, lifts and staircases at the new premises to make sure large equipment or furniture will fit without being dismantled.
  4. Make a floor plan for the removers highlighting where large equipment and pieces of furniture are to be placed.
  5. Allocate office space to individual employees so there are no last minute wrangles. But do include employees in the discussions so they are all as happy as they can be about their new locations.
  6. Contact phone and utilities companies and Internet Service Providers well in advance. The physical moving bit is often the least of your worries and many utility companies require plenty of advance notice to get you hooked up with services on the right day in the new premises.
  7. Prepare a backup plan in case phone lines and/or internet connections do not work initially at the new location. Maybe key staff members could work from home.
cannot store hazardous chemicals

Self Storage Units: What You Cannot Store

There are many reasons why an individual or business would need a self-storage unit but you should remember that there are limitations and restrictions on certain items you can store in a storage unit. The reason for the limitations is usually for legal and safety reasons. Clearly a storage facility will not knowingly allow illegal item to be stored on their premises. Neither will they allow items or products that a dangerous such as any flammable goods, corrosive products or hazardous chemicals.

Self-storage units are a cost effective choice when you need additional storage for items from your home or small business. They can be used by families to store seasonal goods such as garden furniture, barbecues or winter sports equipment. Small businesses can also use them as overflow warehouse space for excess stock or seasonal goods. Another common use is when you are moving house and relocating to another area and need temporary storage for your personal possessions. This used to be the most common reason for using self storage but, increasingly, individuals and businesses are using self storage units as semi-permanent extensions of their home or business space.

So just what are the restrictions on what exactly you can store in a typical self storage unit and are the rules the same nationwide and worldwide?

All facilities will have restricted items that they will not store – flammable goods, corrosive products or hazardous chemicals are the most obvious and these rules apply at all facilities in all regions and countries because of the risk such products pose to the safety of all goods being stored and the safety of personnel working at the site.

The restrictions are in place to protect your belongings and those of the other people and your insurance policy would likely be invalidated if damage was caused due to restricted items.

You will usually have to sign a contract agreeing to abide by the restrictions so make an inventory of all the items you plan to store and check them against the restrictions as some items may not be obvious – for example household paints are often flammable and cannot be stored.

It should go without saying that any illegal items (drugs or weapons for example) or any perishable food stuffs cannot be placed in a storage facility.

Always check the actual restrictions at your chosen self-storage facility but here is a guide of the most commonly restricted items:

Combustible, Flammable or Hazardous Items

  • Fireworks
  • Paint
  • Fertiliser and other garden chemicals
  • Petrol (gasoline) and motor oil
  • LPG (Liquefied Petroleum Gas), Propane or Butane (eg, Calor gas for BBQs and propane/butane canisters for weed killer wands)

Perishable Food

Any perishable food will not be allowed even if it has a long life as it can attract pests which can do damage within other units at the site.

Other

Weapons, ammunition or explosives (legal or otherwise) and any radioactive equipment (eg medical equipment) can never be placed in a self storage unit.

If in doubt about what can be stored always check first with the storage facility.

 

prestige car self storage

Car Self Storage For Your Precious Vehicle

There are a number of reasons why you might want to use car self storage – you might be lucky enough to have a vintage or prestige car that you only use in the summer. Or it may be a car bought purely for investment purposes that you rarely drive. Perhaps you are going to live overseas on a temporary assignment and it is just not worth the cost and hassle shipping the car to your new home. So ordinary people, car enthusiasts and even owners of  a vintage or classic car business that has simply run out of space, might require secure storage at some point that will protect the car when not in use.

Moisture in the air can damage a car if it is not being used for an extended period so the best storage environment is one that is climate and humidity controlled.  However, it is not enough to just put the car in a climate controlled storage space without preparing it properly first, not if you want it to come out of storage in the best possible condition anyway.

The Battery

The battery should usually be disconnected before placing the car in a self storage unit but check the handbook before disconnecting the battery because modern day car computers may be affected if the battery is disconnected over a long period. If the handbook advises not disconnecting the battery or letting it run out of charge you can buy chargers that will only charge the battery if needed so that you can leave it connected and avoid any problems with the on board computer. Remember if you need to go with this option that you will require a power socket in your storage unit.

 Pre-Storage Checklist

  • Replace the engine oil
  • Add anti-freeze
  • Release the handbrake
  • Leave windows fractionally open for air circulation
  • Spray WD40 (or similar) on metal parts liable to rust
  • Lift windscreen wiper blades away from the windows
  • Oil the door locks to avoid them seizing up
  • Jack the car up off all four wheels to reduce the stress to the tyres

 

Post-Storage Safety Checks

Safety checks are essential after a car has been in storage – never just start it up without performing some basic checks first:

  • Reconnect the battery if it had been disconnected
  • Check the level of oil in the engine
  • Check the tyre pressures – if the car was jacked up lower off the jacks first.

Once you have completed these basic checks start the car and drive it slowly to ensure everything is working as it should, particularly the main brakes and the handbrake. Storing a car long term requires careful preparation before storage and checks afterwards but for prestige cars, classic cars or investment cars a climate controlled self storage unit can be the best solution if you don’t have your own garage or don’t have enough space in your garage. It is also a cost effective way to preserve  a car for a long period when it is not being driven regularly.